Help Wanted!!!!

I went to Innsbrook tonight to talk about the meet. Thank you all of you who came out. I hope it was informative.

I promised a list of positions and job descriptions. No applicants rejected!!!!!

We will need 2 types of volunteers - one who will be upfront - one who will plan to work the event. Participation is much appreciated. Ideally we would like each committee represented by each gym. Lets work together!!!!

Meet Directors Megan Maloney (Trade) and Tammy Beaver (Hanover)


Core Committees
Need to get this determined and get everyone aware of what they would be working on:

Positions
Volunteer Coordinate - this would be like a resource manager. Responsible for maintaining the list of those who have agreed to volunteer for the meet/planning of the meet or both. Team directors would go to this person and say I need X amount of people.

Registration Director - Kelly Shaffer
This position involves extreme attention to detail - They will be responsible for receiving the registration researching validity of the USAG memberships - tracking payment, recording girls and ages and teams. This is a big upfront job. They would be responsible for deposits to the account - Etc.

Finance Director - Filled Anne Marie Dunn
Responsible for balancing budget - planning budget and auditing expenses.

Treasure - Kristi Gorman
Responsible for all the finances. Nobody gets reimbursed without receipts and sign off of expenses.

Program - Nancy, Theresa, Beth
Responsible for layout and publication of the program - graphic designers welcome
Work with the teams to get ads and sales for the program. Work closely with the program director for deadlines prices etc.

Gifts Bags/Candy Grams Director - Kathy Johnson
Responsible for researching and development of the giveaways and candy grams.

Hospitality Director - Melissa Young Amy P
Responsible for Supplying the judges and coaches lounge with refreshments (not sure if we are having a mixer the night before -but if so that would fall under here - also coordinating the home hotels...

Marketing Director - Nancy Price- David Kee
Responsible for making sure we are following best practices for marketing - may work with all teams and help get coverage and best participation
Responsible corporate sponsors - could work with program and sales director or work to get corporate sponsors
Recruiting gyms.

Vendor Director - Lisa Haley and Francis
Responsible for securing vendors for event - negotiate pricing - Making sure they have what they need in order to be successful - includes photographer

Decorating Director - Jennifer L
Responsible for planning and executing decorations in the gym -

Sponsors/Advertising Director

Concessions Director - Robert - Mark Fulgum
Responsible for planning the menu and securing the food...

Family Play Area Director
Responsible for setting up an area for family's with little children or siblings - entertainment area -ideas have been floated - bouncy gym.

Webmaster Jay Smalls
Responsible for setting up Meet site - would like to be able to register - post volunteer hours - schedules - Meeting announcement - scores after the meet

Awards Director Carrie/Holly
Secure medals - Trophies - ETC for the meet Remember lower levels get ribbons on the floor.- responsible for opening ceremony as well.

Meet Administer Director - Renee
Responsible for Securing Judges tables, paper for scoring - chalk for the meet - any administrative paperwork needed for the floor. Scoring cards. bells or timers for beam and bars - first aid

Post Meet Director -open
Responsibilities will include break down of the event as well as after actions...

Ticket and Sales Director open
Responsible for Planning and execution of weekend event prep for tickets sales etc.

Invitations Designer -open
Include directions to hotel.
need two separate - save the date and actual with forms etc.

Meet Directors will secure judges - Contracts

If you have signed up and are not listed - I wanted to make sure people knew what committees we have and how to get involved.