Meeting Minutes 6/23/09

Attendees
Megan Maloney
Kelly Shaffer
Ivy Perkins
Lisa Hailey
Anne Marie Dunn
Theresa Wooten
Amy Press
Jennifer Lavangie
Barbara Seymour
Tim Gorman
Melissa Young
Mark Fulgum
Theresa Kiwak


Updates
Ivy Perkins and Kelly Shaffer have agreed to be Meet Directors! Thank you!!!!!
Meet has been registered on http://gymnasticsmeets.com/
Postcards have been ordered should be here next week.
We are behind schedule on the mailings, Judges request and Sanction request. This is in large part because we have no money and no checking account. We are waiting for approval from the board to open a checking account for the fall classic.

Sponsorships
Dave Kee has put out a packet of information for sponsors, if you know someone interested in being a sponsor – email Dave Kee the persons information – this will help avoid a duplicate effort. If you have ideas of people to call but are not comfortable making a pitch – send the information along there is a team of folks who will make the pitch.
Ideas for sponsors so far
Brachs Candy – need to contact
Dominion Water – already contacted
Schlotski’s Deli – already contacted
Orthepedics – contacted – not sure which one
Coke – Jennifer to provide name and number
Mulligans – contacted
Dominion Power – contacted
Capital One – Contacted

Volunteers
If you are interested in volunteering please contact Theresa Wooten, she will be in charge of the master list of volunteers. Here is what she needs from the committees:
We want to ensure that we connect everyone with the right service/task. Before we begin recruiting, we want to outline what type of volunteers we need and what they will be doing. Theresa needs each committee director to provide the following information by Friday, June 26. Please keep in mind that she understands that dates are still unsure. Be as specific as possible. Example -- August, 2nd week in August, 4 weekends in September, weekend of the meet, Friday-November 6, etc.Committee description - one sentenceList of jobs/tasks (consolidate whenever possible) including a short phrase descriptionEstimated time commitment (4 hours)Number of persons needed Theresa will be creating a memo to send to all ROGC families asking for their support. She along with her committee will be following up with a phone call to each family.

Decorations Committee
Is in the process of drawing up plans. The team will be doing another walkthrough in order to get the complete layout of the land.

Vendors
The team is looking into several different options – all related around gymnastics. If you have ideas please contact Lisa Hailey @ Hailey.lisa@yahoo.com

Concessions
Menu has been loosely decided, there are discussions on going with Schlotskis deli.

Hospitality
Committee is meeting and planning their strategy.

Next Meeting
Hanover Gym
July 22, 2009 630 pm